2023 Xforce Frequently Asked Questions

The 2023 Xforce National Conference will take place May 22-24, 2023, at the Anaheim Marriott, located at 700 W Convention Way, Anaheim, CA 92802.

Early bird registration is $250 per nonprofit agency attendee and closes March 15, 2023. Following this date, the Xforce registration fee increases to $375. That pricing is available through the start of the event. There are additional categories of registration prices, and we encourage attendees to select the appropriate option for their participation.

Guests are invited to attend the Opening Session, Welcome Reception, and Awards Banquet. The registration costs for these sessions are below – there is no cost for the Opening Session. Guests are not allowed to participate in other sessions.

Welcome Reception: $65
Awards banquet: $88

Children (13 or under)
Welcome Reception: $32
Awards Banquet: $25

Register for Xforce here.

You will receive a name badge and schedule when you arrive on site. With your name badge, you have access to attend all of the plenary sessions, concurrent sessions, meals, post-conference access to session materials, and other special events and programming.

Yes, registrations are accepted on-site. However, we encourage you to register early to receive the early bird discount and take advantage of the networking opportunities, via the mobile app, which is only available to registered attendees. Please proceed to on-site registration counters to register at the event if needed.

Yes. To cancel your registration and receive a full refund follow these steps:

• Locate your registration confirmation email
• At the bottom of the email, click on "View or modify your registration" (you'll need your confirmation number along with the email address used to register to access your registration)
• Once in your registration, click on the "Cancel" button to cancel your registration or the “Modify” button to make changes.
• If you have any issues or additional questions contact Xforce@SourceAmerica.org

If you are no longer attending the conference, be sure to contact the Anaheim Marriott to cancel your room reservation.

All event attendees are invited to attend the Welcome Reception on Monday night. Attendance is included with your registration. See the registration materials to include a guest.

After completing registration, you will be routed to a confirmation page that will allow you to add the event to your calendar, edit your registration, as well as view a map and directions. In addition, you will receive a confirmation email with your registration information.

SourceAmerica accepts all major credit cards.

Registrations may be transferred to another member at your organization. Requests for transfers of registration fees can be submitted to Xforce@SourceAmerica.org.

Registration fees are 100% refundable at any time prior to Friday, May 19, 2023.

AbilityOne contract employees are employees who work on an AbilityOne product or service contract that has been set aside on the Procurement List. This registration type should only be used for hourly employees. NPA staff members who support these contracts should use the nonprofit agency registration type.

Twenty-five scholarships are available for current AbilityOne^® Contract Employees and an Escort (if needed but not required) to attend SourceAmerica’s Xforce National Conference in Anaheim, CA. Scholarships will be awarded on a first-come, first-served basis for eligible NPAs that register for Xforce.

The maximum scholarship is a $2,000 reimbursement per AbilityOne Contract Employee or a $4,000 reimbursement if an Escort accompanies the AbilityOne Contract Employee. Scholarships will be reimbursed through the Training Incentive Program (TIP).

AbilityOne Contract Employees AND their Escorts must be registered for Xforce by the NPA sponsoring their attendance. This can be done by selecting “AbilityOne Contract Employee” as the registration type. There will be no registration fee for these individuals.

The NPA is responsible for paying all costs for the AbilityOne Contract Employee and Escort prior to and at Xforce. The NPA must submit a request for reimbursement to SourceAmerica by November 30, 2023.

AbilityOne Contract Employees AND Escorts must each attend at least four sessions in order for the NPA to be reimbursed for covered expenses after Xforce. Networking events do not count toward this requirement.

Yes. NPAs that plan to bring a current AbilityOne Contract Employee through a scholarship are required to be a producing NPA in good standing.

To be eligible for TIP and scholarship reimbursements, NPAs must meet all the requirements listed below at the time of the reimbursement request:

• Be classified as a Producing NPA
• Be an active participant in the Employee Research System (ERS)
• Be compliant with all federal laws and regulations
• Employ people who are significantly disabled for at least 75% (or as directed by law, rule, or regulation) of the agency-wide direct labor hours (DLH) as reported in the Annual Representations and Certification form or during the most recent fiscal quarter or have an exception from the Commission.
• Submit the Quarterly Employment Report (QER) by each quarterly deadline
• Not have a government contracting cure notice for those projects on the Procurement List
• Be current on payment of AbilityOne^®️ Program Fee as well as invoices and orders

Scholarships are limited to one per AbilityOne producing NPA (one AbilityOne Contract Employee and one Escort of the AbilityOne Contract Employee, if needed). These scholarships are awarded on a first-come, first-served basis for eligible NPAs that have registered for Xforce and are requesting these funds. Once the maximum number of scholarships has been reached, the “AbilityOne Contract Employee” registration type will no longer be available.

The maximum scholarship is $2,000 per AbilityOne contract employee or $4,000 if an Escort accompanies the AbilityOne Contract Employee.

The deadline to submit a request for reimbursement is November 30, 2023. The NPA is responsible for paying all costs prior to and at Xforce for the AbilityOne Contract Employee and Escort (if an Escort also attends).

SourceAmerica will provide full reimbursement details and instructions to NPAs and AbilityOne Contract Employees and their Escorts after registration.

Reimbursable items include:

• Coach air travel
• Conference hotel (4 nights maximum: May 21, 22, 23, and 24, 2023)
• Meals not provided by SourceAmerica
  • See chart below for daily allowable per diem rates. Information is based upon GSA per diem rates for Anaheim, California.
• Ground transportation between the Xforce hotel and Los Angeles International Airport, John Wayne Airport, Orange County, and Long Beach Airport
• Receipts are required for reimbursement requests (with the exception of meals).
• Eligibility: NPA must meet all requirements to be reimbursed for Xforce attendance.

On the first and last day of travel, the AbilityOne Contract Employee and their Escort (if applicable) are each eligible to claim $55.50, which includes $5.00 for incidental expenses.

Expenses can be reimbursed by submitting the Training Incentive Program (TIP) application.

The deadline to submit a request for reimbursement is November 30, 2023.

Follow the steps below to submit the TIP application.

1. Log in to the SourceAmerica Portal.
2. Select the Financial Assistance tab.
3. Choose “Request Financial Assistance.”
4. Select “Start Request” to enable the form to be completed.
5. Using the drop-down menu, select TIP.
6. Fill in the required fields for steps one and two. At step three, choose the box to open the window and attach documents for upload.
7. After completing the steps above, choose “Submit Application Request.”

For additional information, watch this Financial Assistance How-To Video Tutorial. If you prefer, a written transcript of the Financial Assistance How-To Video Tutorial is also available.

You can connect with the Financial Assistance Team at FinancialAssistance@SourceAmerica.org

The scholarship to attend Xforce does not include the payment of wages to either the AbilityOne Contract Employee or their Escort. The payment of wages is not a reimbursable expense through TIP. The discussion of wage payments lost due to Xforce attendance should be conducted between the NPA and the attendee(s) prior to registration to avoid any misunderstanding of the payment of wages. We encourage NPAs to pay any missed wages to their AbilityOne Contract Employee. Please remember that it is important to reach an agreement about the payment of lost wages with your AbilityOne Contract Employee (and Escort) before they register for the event.

The safety and well-being of Xforce attendees and staff is always our top priority. For additional information, you can review the hotel safety protocols and the Anaheim Marriott’s Commitment to Clean policies. SourceAmerica will follow in accordance with state and local rules and regulations as well as any guidelines put in place by the state of California and the CDC.

Reservations within the conference room block at the Anaheim Marriott are reserved for registered Xforce attendees. To receive the discounted room rate, you must use this Marriott booking link or call (714) 750-8000.

• Single Occupancy: $225 per night
• Double Occupancy: $225 per night
• Triple Occupancy: $245 per night
• Quadruple Occupancy: $265 per night

These additional taxes will be added to your guest room folio: 15% Occupancy Tax, 2% Anaheim Tourism Improvement District Assessment, $0.94 CA State Tourism Fee, and a $0.14 CA State Tourism Fee.

Please note: the deadline to book a room and receive the group discount ends on Thursday, April 27, 2023.

Your Xforce registration confirmation email contains the link to make your online hotel reservation in the conference room block.

SourceAmerica will accommodate as many dietary restrictions as possible. Please indicate your restrictions during the Xforce registration process.

Business casual attire is appropriate for the event. We recommend you dress as you feel comfortable and remember a jacket or sweater as ballroom temperatures vary. The Awards Banquet on Wednesday night is cocktail attire.

The Attendee Hub app will be available to all registered attendees approximately two weeks prior to the event. Through the app, you will be able to network with other attendees before, during, and after the event. All registered attendees will receive an email notification and instructions for accessing the app when it is live. From the app, you will have access to a list of registered attendees who have opted into the app with an attendee list searchable by a number of different criteria.

We will be sending out notifications on the Attendee Hub app. Please make sure to enable notifications in your app setting to receive them.

Xforce will offer many opportunities to network and socialize with fellow attendees. Relax with your peers and colleagues at a variety of functions. Refer to the agenda for times and locations.

Details will be posted on our website as they are confirmed. A full conference schedule, including conference sessions are listed on the agenda.

Your badge is your "ticket" for all conference activities (sessions, meals, and receptions). Badges must be worn at all times and are not transferable at any time.

Speaker presentations will be available in the Attendee Hub app. All registered attendees will have access to the speaker presentations during the event. Please note: There are some instances where the speaker may not permit their presentations be shared.

Only producing NPAs and affiliate NPAs undergoing the NPA Verification Process are eligible for Training Incentive Program (TIP) reimbursements. NPAs must attend at least four sessions in their entirety to request TIP reimbursement. Workshops are eligible as they will include training content.

SourceAmerica will scan badges for the learning sessions and the NCSE Annual Meeting. SourceAmerica will have a report of which session(s) were attended. You may only request TIP reimbursement to cover Xforce-related costs for this 2023 event.

SourceAmerica has decided this year’s event will not have exhibitors or sponsors.

All Xforce Questions - Xforce@SourceAmerica.org
Training Incentive Program (TIP) Guidelines – FinancialAssistance@SourceAmerica.org