Grassroots Advocacy Conference Travel


Travel

Hilton Hotel in Washington DC



 

2022 Grassroots Advocacy Conference
Hilton Washington DC National Mall, The Wharf
June 13-16

Conference Expenses

SourceAmerica will cover all conference-related travel expenses for a three-person team representing an NPA. The team must include a member of your NPA's leadership team, a person with disabilities employed through the AbilityOne® Program, and a family member or guardian.

SourceAmerica will reimburse conference participants using GSA-mandated per diem rates in lieu of collecting receipts for food expenses. This will allow us to process reimbursements faster, with fewer errors, and there's no need to save meal receipts! Per diem will also cover tips and ground transportation to and from meals. You can refer to the Per Diem rules for additional information.

Expenses that still require receipts include airfare and baggage, tolls, parking, cab fares, gratuities and miscellaneous expenses directly related to the function. Hotel rooms will be billed directly to SourceAmerica. Please ensure you keep all detailed receipts as you must submit them with your travel expense form for reimbursement. Please make a copy of all receipts for your records before submitting them for reimbursement. SourceAmerica will not reimburse for personal sightseeing, dry cleaning, souvenirs, entertainment, alcohol, and other non-conference related expenses.

Travel Arrangements

Book your flights with a June 13 arrival in Washington, D.C., and a June 16 departure (after 2 p.m. if booking your flights before visits are scheduled). Ronald Reagan Washington National Airport (DCA) is closest to the hotel. However, if you can obtain substantially lower airfares using Washington Dulles International Airport (IAD), you may consider it as an option. Please note that SourceAmerica will reimburse you for the equivalent of the best value coach class ticket. If you need to travel via another method or arrive/depart on days other than the dates above, contact Katie Missimer (kmissimer@sourceamerica.org) for prior approval to avoid reimbursement issues. SourceAmerica will not reimburse you for rental cars except in unique circumstances and with prior approval. We request that you notify Katie Missimer as soon as possible if accessible transportation will be needed.